ECSF — Membership Manager

Dashboard

2026 Membership Overview · Click any card to drill down

💳 Membership Breakdown

💰 Payment Sources · Paid Members

⚠️ Needs Instructor

🛡 FAA & Trust Certification

Members

Full roster

Member	Type	Email	Phone	Dues	Payment	AMA #	AMA Exp	FAA #	Trust	Actions

Compliance

AMA, FAA & instructor tracking · Use "Check AMA" to verify expired memberships

Member	Type	AMA #	AMA Expiration	FAA #	Trust Cert	Needs Instructor	Signoff	Note	Actions

Not Paid

Members without 2026 dues payment

Member	Type	Email	Phone	Status	Note	Actions

Calendar

Club events · two-way sync with Google Calendar

⚙️ Google Calendar sync disabled — fill in GCAL_CONFIG to enable two-way sync.

Sun

Mon

Tue

Wed

Thu

Fri

Sat

Upcoming Events

📅 Subscribe to ECSF Events Calendar

Add events to your personal calendar — updates automatically.

🍎 Apple 🗓 Google 📧 Outlook

New Event

Email Tools

Compose emails or send a newsletter to all members

⚠️ EmailJS is not configured. Click "⚙ EmailJS Settings" to enter your Public Key, Service ID, and Template ID before sending.

Smart Groups

Individual Members

Subject

⟨/⟩ HTML source

0 recipients

Send Log

📣 Announcements — appear at the top of the email before events

📅 Upcoming Events — auto-populated · next 2 months

📨 Send Newsletter

Test — send to a single address first

Documents

Club file repository — upload, share & link files in emails

Uploading… 0%

📂 Drag & drop files here, or click Upload File above

Add Member

Basic Info

First Name

Last Name

Phone

Date of Birth

Street

City

State

Zip

Membership & Dues

Membership Type

Dues Status

Date of Payment

Payment Source

AMA & FAA

AMA Number

AMA Expiration

FAA Number

Trust Certified

Requires Instructor

Signoff Status / Notes

Notes

🔍 AMA Member Lookup

Verify AMA membership for (AMA# ).

Click the button below to open the AMA Membership Verification page in a new tab. The AMA# and last name will be pre-filled in the URL — just hit Search on that page. Once you see the result, come back here and enter the new expiration date to update the record.

Update AMA Expiration After Checking

New AMA Expiration Date

Current Status

Notes (optional)

Confirm Delete

⚙ EmailJS Settings

You need a free EmailJS account. Create one email template with these variables: {{to_email}} {{to_name}} {{subject}} {{message}}

Your EmailJS Credentials

Public Key (Account → API Keys)

Service ID (Email Services tab)

Template ID (Email Templates tab)

Sender Info (optional)

From Name

Reply-To Email

EmailJS Template Setup: In your EmailJS template, set the To Email field to {{to_email}} and To Name to {{to_name}}. Put {{subject}} in the Subject field and {{message}} in the body. Your credentials are saved locally in this browser only.

👁 Email Preview

Showing first recipient with placeholders resolved. All recipients will get a personalised version.

Subject

📅 Annual Dues Campaign

Schedule an initial dues email plus up to 3 follow-up reminders for members who still haven't paid. Each email is sent only to the Not Paid group at the time of sending.

Initial Email

Send Date

Subject

Message

Follow-up 1 Enabled

Send Date

Or after

Subject

Message

Follow-up 2 Enabled

Send Date

Or after

Subject

Message

Follow-up 3 Enabled

Send Date

Or after

Subject

Message

Schedule Summary

✈ ECSF

Membership Manager

Full Name

Password

This is a temporary password. Please set a new password to continue.

New Password (min 6 characters)

Confirm Password

Contact your club administrator for access.

East Coast Sport Flyers · Members only

👥 Users

✈ ECSF

Connecting to database…